Penalties, including fraud charges of up to 75% of taxes that should have been paid, can be levied should this form be used improperly. Like any other tax document, Form 4852 should be completed as accurately as possible. IRS Form 4852 can also be used if your employer has sent you a W-2 with incorrect information on it. Once complete, attach IRS Form 4852 to your 1040 or other federal tax return forms and send it to the IRS. You’ll need your pay stub to include details on:
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Download Form 4852 from the IRS website and complete it using a copy of your last paystub. Without a W-2, you can use IRS Form 4852 to file your federal income taxes. If you’ve had no luck getting your W-2 form and the tax deadline is fast approaching you will still need to file your federal income tax return, and other state and local taxes, on or even before the published deadline. If you don’t have the W-2 digitally, you still have options that will help you get your information in by the tax deadline. Even if you can’t find the email, does your employer use an online HR portal where you may be able to find a W2? Is it possible that you overlooked this email? Or that it’s stuck in a spam folder? Search your inbox for the company’s name to see what comes up. And many times, this email will come from a business other than the employer. Because there are some security concerns with directly emailing forms that contain sensitive personal data, a company will often send a link to a secure site where your W-2 form lives. It’s a digital age and many employers have gone paperless and are sending W-2 forms via email. After Social Security processes the information on the W-2, they send it to the IRS to be recorded and processed. That’s because an employer is required to send copies of your W-2 to multiple places including the Social Security Administration. Sometimes, the IRS may have received tax information from your employer even if you did not. Once you provide your personal information and your employer’s name and address, the IRS will try to find a copy of your W-2. Your next step would be to ask the IRS for help finding your W-2. If an employer claims to have already sent you a W-2 form but you did not receive it, they are obligated to supply a replacement however, an employer is permitted to charge you a “nominal amount” for this service. What if my Employer Claims to have Sent my W-2? But for security reasons, payroll companies are not allowed to discuss employee information with anyone who is not an authorized contact on the account. If you are unable to get in touch with someone at the company, or if it refuses to provide W-2s, what is your next step? Many individuals will attempt to get their information directly from the company’s former payroll provider. Is it possible you moved after your employment ended and the company doesn’t have your old address?Įven if the company is no longer in business, it can usually arrange for W-2s to be sent from its former payroll provider. Also verify the address they have on file for you.
Speak to the company leadership and find out if they will provide W-2s to all employees. If February 1 has come and gone, you should take charge and attempt to get your W-2 from your employer. So, what’s a taxpayer to do? Can You Get a W-2 from Your Employer? In some cases, a business has closed its doors and has chosen not to pay for its former employees to receive W-2s. You can learn more about W‑2 employer responsibilities here.īut sometimes, for various reasons, employers do not provide W-2s. Employers also have to provide copies of those W-2 forms to various government organizations including the Social Security Administration. To ensure employees can file their federal income tax returns on time, the IRS requires employers to prepare W-2 forms and provide them to employees on or before February 1. The W-2 Form and the Employer’s ObligationĪ W-2 form should be produced for anyone who is a direct employee of a company. Let’s look at some important information you’ll need to know when filing taxes without a W-2. But what if those W-2s never arrive? How are you supposed to handle your taxes? What is your obligation as an employee to your employer? Or to the IRS? For many people, this means steadfastly checking the mail for their W-2 forms. At the start of every year, after the excitement of the holiday season wears down, people start to prepare for the next big season -tax.
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